Evolution in the verification process has been exalted in the digital world at a high pace. As people have increased the time spent on online websites, accessing various services digitally by using forged document information, it had made it crucial for the companies to verify the documents of the individuals before onboarding them. Fraudsters have devised new ways of obtaining access to different websites by presenting false document information faking themselves as legitimate users. It is essential for the firms to e-verify the documents to combat criminals before they uprise in the digital world.
Diminishing the Manual Technique of Document Verification
Overviewing the restrictions imposed due to Covid-19, the online world saw a great rise in its number of users. Approximately $4.95 billion users are utilizing the internet services calculated in January 2022. Businesses should ensure that bad actors aren’t getting access to their products and services by carefully examining their documents before onboarding them. But this has its own constraints as the traditional document verification system consumes much time, which could probably frustrate the customer leading them to abandon the whole procedure. Whereas, online document verification services will cause the firms to verify the official documents of clients before they are interlinked with a business in any aspect.
The Compelling Procedure of Online Document Verification Service
To verify documents online, customers are required to upload a picture of their official document. After scanning the document through the automated system, the data is extracted by OCR (Optical Character Recognition) software. It is further analyzed to detect any forged, falsified or tempered element present in the document to determine its originality. After verifying the data, the results of identification are presented to the customer. If the details are accurate, then the user is provided access to the desired platform.
Five Beneficial Key Characteristics of e-Verifying Documents
Implementing digital document verification solutions can prove to be beneficial for the corporation in various factors. The five basic key benefits are listed below:
Better Security Features
If an organization faces a natural disaster such as an earthquake or a fire explosion in the building, it can immediately lose piles of documents containing confidential information of the user. Therefore, having a digital backup can save the company from encountering such problematic situations.
Better for Saving Space
Storing everything digitally will allow reducing the usage of fewer hardware resources and would save up the storage space for the company that can be used for other useful purposes.
Better Efficiency Rate
Verifying documents online would provide a convenient and fast solution for collaborating with different people in the office for verification purposes. Moreover, the customers will be satisfied as to the need to make any in-branch visits will be reduced by generating the signatures electronically if needed.
Better Extraction of Data
As humans are prone to mistakes, it is easy for them to miss out on any important information which could harm the business later on. Thus, an automated digital document verification system is essential for the company.
Better Environment
As paper products can harm the environment, eliminating the paper files can help protect the environment in a better way by applying the process of e-verify documents.
Tackling the Challenges associated with Digital Document Verification
While digital document verification has tons of benefits yet sometimes it can be difficult to spot fraudulent activities as the document can be modified using different software by the deceivers according to their own desires. By using simple yet effective techniques, this problem can be resolved:
- Focusing on the specific elements of the document: While analyzing the whole document, some specific points of focus should be given extra attention such as name, age, date of birth, address location, etc. These are the areas that are the frequent targets of attack.
- Usage of reference material: Spotting fake documents can be challenging if they are analyzed solely. Having proof of evidence will allow matching the details present in the original document more accurately.
- Examining the picture: Evaluate the picture properly seeing that they are not blurred and are having the correct colors. Make sure that the secondary picture matches the primary picture of the user.
- Crosschecking the data: Compare the data provided by the user with the information present in the official documents such as passport, driving license, etc. Any misinformation detected by the system will eventually result in terming the individual’s document as non-verified.
Wrapping it Up
With more services interlinked with a single company, it has made them vulnerable to scamming techniques. Paper records pose a greater risk of getting lost and becoming a target for theft. The problems of data breaches can occur immensely if these criminals are not dealt with under appropriate measures. Hence, by implying the online document verification system it will allow the companies to catch fraudsters in time before any real damage could be carried out.